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4 D's of Time Management - part 2

Updated: Mar 7

When it comes to emails, I focus on using  4 D’s of Time Management:


If you missed 4 D's of Time Management - Part 1, click here to read it for further information on time management.


  • Delete It – If it is not important, I delete it immediately. These are emails that are junk and marketing emails that are not important to me.

  • Do It – If it takes less than 5 minutes, I do it now and then file it away and move on.

  • Delegate It – If someone else can or should handle the email, then I forward it to them and either file it away or delete it. And,

  • Defer It – This can sometimes be the hardest of the 4 D’s – If it will take more than 5 minutes to take care of it, I Flag it to take care of later. I may move it to a specific date and time on my calendar or in my Task List. But, if you defer it, always remember to add a reminder somewhere or it will get lost.


It may seem like these are all things we have heard of, but believe it or not, I work with people all the time who don't know about these things or have never heard of these time management and prioritization techniques.


Below is an Infographic that I keep handy to remind me to "Prioritize Like a Pro" and to keep working on the "Big Rocks."


Feel free to save it and use it yourself to help you prioritize!



If you missed 4 D's of Time Management - Part 1, click here to read it for further information on time management.



If you're interested in learning how to use Outlook for Time & Task Management, I'm offering a FREE mini-course to help everyone get started on the right foot for 2020! The mini-course will be opening up soon.



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